We are looking for an experienced Admin/Office Manager who will be responsible for managing key administrative and operational aspects of the business under the direction of the two Principals. You will be expected to follow established processes and systems while working independently to ensure day-to-day operations run smoothly. The specific tasks you will be responsible for include:

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Bookkeeping & Reporting:

• Manage accounts payable, accounts receivable and invoicing.

• Run payroll and support cashflow forecasting.

• Complete credit card and bank reconciliations

• Manage government reporting and remittances such as GST returns, EHT

• instalments and payroll liabilities

• Perform general bookkeeping duties including month-end P&Ls, adjusting entries, and creating budgets

• Track staff usage of benefits & allowances

• Produce monthly, quarterly, and annual reports as required

 

Office Management & Administration:

You will oversee the day-to-day functioning of the office, including:

• Managing office leases

• Purchasing supplies and equipment

• Tracking office budgets

• Managing IT support, including software licensing and renewals

• Processing insurance renewals and Certificates of Insurance

• Completing WorkSafe BC reporting

• Renewing business licences

• Supporting project setup and budget tracking in our Project Management software

• Assisting Project Managers with administrative aspects of their projects

• Helping to organize internal and external social and/or client events

• Assisting with Corporate Social Responsibility obligations and certifications

 

Governance:

In conjunction with the Principals, you will manage agendas, scheduling, and minutes for:

• AGM and Board of Directors’ meetings 

• Principals’ meetings

• Senior Team meetings

• Whole team meetings

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You will chair certain meetings, including preparing presentations and leading relevant agenda items.

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Human Resources Support:

You will provide administrative support for:

• Letters of offer and confirmations of employment

• Creation and distribution of monthly HR statement

• Management of staff benefits and group RRSP/DPSP

• Onboarding and offboarding employees

• Producing Records of Employment (ROEs)
   

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This role may also require other related duties in keeping with the qualifications and

requirements of the job.